Historical Society Minutes

Attendance: Stanley Prescott, Lucy Gordon, Michele York, Jill Power, Sandi Noel, Wes Jones, Elizabeth Whitham, Roger Maxfield, Melissa Moore, Liz LeBrun

The meeting was called to order at 6:32pm. A motion was made by Lucy to accept the Secretary’s report as written. Second by Stan. Motion carries.Treasurer reported $666 has been spent to date. In the savings account we have $15,229.

Wes reported that the final edits are done on the calendars and there will be follow up with Dyrace.

The message board will probably be done in the spring.

The time capsule requires an open house for the public to view the contents. This will probably be scheduled for after the holidays.The nametags were distributed to members. They were purchased for $5.00 each. Five blanks were also purchased.

The Expo advertisement will appear in the Ledger. The fire station has agreed to participate. Tables are $20 each. There have been two phone calls to date.

Martha Bartlett has contacted the Historical Society to donate some items. Stan will contact her.

Biographies of old houses should be kept more organized. A committee should be formed to put all information together (perhaps by street).The calendar committee will take next steps toward producing histories.

A committee was formed to pick some public humanities programs going forward. Elizabeth, Jill, Melissa and Stan volunteered.

Book sales continue to go well. Gibson’s wants 12 more. Melissa will reach out to other bookstores that she considers possibilities. Sale of Loudon Station is completed so we should now ask them to sell the book.

98 ornaments are remaining to be sold.

Election of Officers

Secretary will take notes at meetings. Type the meeting minutes. Write thank you notes and other correspondence.

Liz agreed to keep the position of Secretary. Motion by Roger to nominate Liz as Secretary. Second by Elizabeth. Motion carries.

President will attend every general and director’s meeting, Follow the agenda and give everyone an opportunity to speak. Keep the peace in the group. Accept any Loudon resident as a member. End the meeting after one hour, if possible. Be able to attend Selectmen’s meetings and the annual meeting as needed. Attend all planned events.

Melissa nominates Lucy as President. Second by Stan. Motion carries.

Vice President will send an e-mail to all members to remind of upcoming meetings. Ask if members have agenda items. Type up agenda and make copies. Reserve the Community Room when needed. Attend Selectmen’s meetings and town meeting as needed. Attend all Historical Society functions as needed. Run the meeting in the absence of the President.

Melissa nominates Sandi as Vice President. Second by Lucy. Motion carries.

Melissa nominates Michele as a Director. Second by Sandi. Motion carries.

Melissa nominates Wes as a Director. Second by Elizabeth. Motion carries.

Lucy will continue to man the website.

Treasurer Duties include keeping track of the budget. Keep a Historical Society spreadsheet to compare to the town’s. Keep all copies of expenses. Help do 501C3 taxes. Deposit funds with Town Treasurer. Keep track where all funds are coming from.

Inventory--Every object will be entered into the Past Perfect Software. Tag each item with its own number. Take a photo of each item.

Stan makes a motion to adjourn. Second by Roger. Meeting adjourned at 7:29pm.

Next meeting 11-1-23 at 6:30pm.